We understand that unforeseen circumstances can occur and you may need to cancel your spot at an event. This cancellation policy has been created to address this need in an equitable manner for members and for the club.

The AAMC is a not-for-profit organization, run solely by volunteers. Effort is taken to budget such that the club does not make money, nor does it lose money. As such, the AAMC does not offer membership refunds.

There are unforeseen circumstances in which a participant may need to cancel a trip. We sympathize, however we must treat all members equally. We are not going to verify every story, nor are we going to make a judgement call on which is more important.

ACCOMMODATION:

Until further notice, members are responsible to book their own accommodations, so this policy is currently redundant but remains in place for future use.

Unless specified otherwise by the trip coordinator, participants are required to give a minimum of 72 hours notice of cancellation to the trip coordinator. In general, different accommodations have different cancellation policies and it is ultimately up to the trip coordinator to manage the risk of loss due to last-minute cancellations by participants. Please contact the trip coordinator for their requirements. Please refer to the Options for you to explore if you need to cancel below.

TRIP CANCELLATION:

If a trip is cancelled by the trip coordinator, all trip members are responsible for cancelling any of their own booked accommodations or other trip logistical reservations at their own cost. In the case that costs were incurred on behalf of the trip participants by the trip coordinator (eg. reserving accommodations for entire group) trip participants will still be required to reimburse the trip coordinator for their portion of the fees related to cancellation (eg. late cancellation fees, etc).

COURSES:

Unless specified otherwise by the trip coordinator, participants are required to give a minimum of twelve (12) days notice of cancellation to the trip coordinator. In general, different course providers have different cancellation policies and it is ultimately up to the trip coordinator to manage the risk of loss due to last-minute cancellations by participants. Please contact the trip coordinator for their requirements. Please refer to the Options for you to explore if you need to cancel below.